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When an employee needs to travel (local, domestic, or foreign) to a conference/meeting, field-work, program peer reviews, etc.; you should discuss and obtain pre-approval by your Supervisor/ PI of the Project you are working on. The pre-approval validates that the trip is necessary, is an appropriate use of project funds, and that funding is available.
The traveler must certify that all travel expenses being claimed for reimbursement are related to the business needs of the project and are allowable under DOE or other sponsor travel regulations.
TREX Login Instructions (pdf)
ESD Lead Travel Coordinator: Sara Hefty, x4271
If you have any questions or comments, contact: Peter Lau, x5570
Travelers, for EVERY foreign travel authorization (regardless of source of funding), you should begin with completing the Foreign Travel Justification Worksheet (.doc). This worksheet consists of about 6 questions that you should refer to when you process (1) the Foreign Travel authorization in TREX and (2) begin preparing your DOE post-trip report (when using DOE funds) upon your return. While this will be repetitious in nature, it is required information for both DOE and LBNL in separate formats. The Foreign Travel Justification Worksheet, is in reference to this Foreign Travel Authorization Reference Sheet (pdf).
Certain DOE offices require additional documentation to support your request to conduct foreign travel. Please review the following funding offices listed below and complete, as required. These documents must be submitted in total (not piece meal). Some of the questions are the same between the Foreign Travel Justification Worksheet and the DOE office's Point-Critiera questionnaire... but both documents need to be completed because they are submitted to different offices.