Quick Tips for Summer Student Hiring (Posted 6/21/2004)

Summer is a popular time to hire and rehire student assistants. Here are a few quick tips so that you know what is needed and what to expect if you plan to hire a student assistant.

Once you notify HR that you are planning to hire a student, we will forward you the information that we need in order to start the process. This process will be different depending on whether you already have a particular student in mind, or if you would like to post a job in order to recruit for qualified candidates.

Here’s an overview of the process:

Supervisor notifies HR of plans to hire a student
HR sends an e-mail to supervisor with information needed to start process
Supervisor responds to e-mail with info requested
Student completes Student Employment Application and DOE Fact Sheet and submits to HR
HR uses information from supervisor to create a Hire Request
Hire Request is routed for division approval (supervisor, department head, HR, budget and division director)
Once Hire Request is approved, verbal offer is placed to student and a start appointment is scheduled for student to complete employment paperwork.

Please note: The day of the start appointment will be the student’s actual first day of employment; the hire cannot be backdated.

The process is modified in the cases of a foreign national hire, in which case the offer comes from the International Research and Scholars office (IRSO), and may take longer to process as a result of visa processing. In these cases, start dates are estimated and determined by IRSO.

From start to finish, the process of hiring a student assistant can take anywhere from 2 days to a week or so, depending on how quickly HR receives the necessary information and how quickly signatures are obtained (in some instances signatures can be obtained via e-mail in order to speed up the process).

If you have any questions with regard to these hiring guidelines, contact Susan McAllister (x5683).